Non-Competitive Purchases

Certain circumstances exist which require purchases to be accomplished by waiving competitive and sealed bid procedures. In such cases, the Procurement Division shall negotiate price, delivery, and other contractual terms and conditions. Emergency and Sole Source acquisitions are the most common situations requiring non-competitive purchases. An emergency exists when circumstances occur which create a threat to public health or safety, pose a risk to the preservation or protection of property, or cause severe interference with the provision of City services. In some instances, there may be only one vendor able to furnish a certain item or service. The Procurement Division is responsible for making all such sole source determinations. The Procurement Division issues informal and formal competitive solicitations (IFB, RFP, RFQ, ITN, LOI, RTQ, etc.)  To review the specific procurement solicitation type, (Click here)

Cooperative Purchasing

The City may “piggyback” on contracts established by other governmental jurisdictions when it is assured that competitive sealed bidding has been employed. Piggybacks are not extended to sole source or non-compete contracts.

Public Records: Florida law provides that municipal records shall be open for public inspection (Section 119.01, F.S., and the Public Records Law). Information and materials received by the City in connection with an RFP response shall be deemed to be public records subject to public inspection upon award, recommendation for award, or 10 days after bid opening.